Solo
Independent assessor
£79 /month
1 assessor included
- 5 report credits per month
- Unwatermarked PDFs + AI drafting
- Action register + 1 free reviewer seat
How FRA Flow compares
Replacing your FRA spreadsheet without losing what made it useful.
A lot of UK housing FRA work still happens in Excel. The flexibility, the speed, the offline editing: all real benefits. The audit trail, the evidence linkage, the BS 9792 fit: all weak points. FRA Flow keeps what worked and fixes what did not.
No card. Two reports a month, free forever.
- Keep the flexibility
- Add the audit trail
- BS 9792-led
What spreadsheets do well
The reasons teams stay on Excel.
01
Speed. Open the template, fill it in, save. No software to learn.02
Flexibility. The team controls the template; changes are immediate.03
Offline. Site visits without coverage do not stop the work.04
Ownership. The team holds the data; no vendor dependency.05
Cost. The team already has Excel; no new spend required.What spreadsheets do badly
The weak points that catch teams over time.
01
Audit trail. Who edited what, when, and why? Excel does not record it well.02
Evidence linkage. Photos in folders next to the spreadsheet drift out of sync.03
Version control. "Block A FRA v3 final FINAL.xlsx" is the warning sign.04
BS 9792 fit. The methodology depends on what the template author put in.05
QA discipline. Competent reviewer sign-off becomes a separate side-process.06
Portfolio view. A spreadsheet per FRA does not aggregate to a programme view.07
Significant change handling. The trigger for re-assessment depends on someone remembering.08
Regulator inspection. The Regulator expects an active programme view, not a folder of files.How FRA Flow keeps the strengths
Designed to feel as fast as the spreadsheet workflow.
FRA Flow is a structured workflow but not a slow one. The on-site capture app is offline-capable; site visits without coverage continue uninterrupted and sync when connectivity returns. The draft generation is faster than typing, often by a factor of several. The team controls the report template through per-landlord branding rather than vendor lock-in. The price point is sized for small teams as well as large.
For teams transitioning from a spreadsheet workflow, the change is less about giving up control and more about gaining the audit trail and BS 9792 alignment that the spreadsheet could not produce. The flexibility stays. The defensibility improves substantially.
How FRA Flow fixes the weak points
What the spreadsheet workflow cannot do.
01
Built-in audit trail
Every change recorded with who, when, why. The trail survives staff change and version confusion.
02
Evidence linked to findings
Photos and observations attached to the finding they support, not to a folder. No file-naming dependency.
03
BS 9792 by default
The data model and report shape reflect the current standard. Methodology drift cannot creep in.
04
Reviewer queue
Competent reviewer sign-off is in the workflow, not outside it. Audit trail covers the QA step.
05
Portfolio view
Every property visible at once. Periodic dates, action plans, status, all aggregated.
06
Significant change tracking
The system flags when a re-assessment is due. The trigger does not depend on someone remembering.
Migration
How to move from spreadsheet to FRA Flow.
For most teams, the migration is incremental rather than a big-bang switch. Existing FRAs that have not yet hit their periodic review date stay where they are. New FRAs from the migration date onwards are carried out in FRA Flow. As periodic reviews come due, the new BS 9792-shaped assessment is created in FRA Flow and the prior spreadsheet report is referenced in the audit trail.
The team does not need to retroactively re-do every FRA on file. The transition completes naturally as the periodic cycle turns. By the end of one full review cycle (typically 12 months for an annually-reviewed portfolio), every active FRA is in FRA Flow.
Plans and pricing
Priced like a report production system.
Reviewer and admin seats are free on every paid tier. Report credits are pooled across the team so one busy assessor does not run out while another has spare capacity. Annual billing saves around 17 percent. The Solo and Free tiers are sized for one or two-person teams running their own programme. See full tiers, including the free tier and Enterprise, on the [pricing page](/pricing/).
Practice
Small consultancies, 2–10 assessors
£249 /month
+ £49 /month
- 8 report credits per assessor
- Unlimited free reviewer + admin seats
- Client branding profiles + QA workflow
Consultancy
Multi-landlord teams, 10–25 assessors
£499 /month
+ £79 /month
- 15 report credits per assessor
- Per-landlord branding + multi-client dashboard
- Priority support + bulk report packs
Prices shown are monthly. Save around 17% by switching to annual at checkout. See full pricing details for overage rates and feature comparison.
25+ assessors, SSO, or a custom integration?
Enterprise plans start from £1,500 / month and include a named CSM, SLA, and custom domains.
FAQ
Questions buyers ask before they commit to a new workflow.
FAQ 01
Why do small teams still use spreadsheets for housing FRAs?
Speed, flexibility, offline use, ownership, and zero new spend. Excel is a powerful tool that the team already knows. The trade-offs are around audit trail, evidence linkage, version control, and BS 9792 alignment. FRA Flow is built to keep the upside of the spreadsheet workflow while fixing the downside.
FAQ 02
Can FRA Flow import our existing FRA spreadsheet?
No, and we recommend against attempting it. Spreadsheets vary too much between teams to allow a clean import. The cleanest pattern is operational migration: new assessments and annual reviews go into FRA Flow from a chosen start date, while existing spreadsheet reports remain accessible as PDFs or Excel files in your records system.
FAQ 03
Is FRA Flow as fast as our spreadsheet workflow?
For the on-site capture, yes; the tablet app is structured rather than free-form, but the structure speeds the assessor up rather than slowing them down. For the post-visit drafting, FRA Flow is significantly faster than the spreadsheet-plus-Word workflow because the AI drafting generates narrative findings from your structured observations rather than requiring you to type them.
FAQ 04
Is AI in fire safety reports a liability risk?
AI in FRA Flow accelerates drafting but never signs off. Every AI-generated paragraph is editable, auditable, and traceable to the photo, observation, or risk score that produced it. The competent person signs off the report, not the AI. The audit trail records who approved which version against which evidence, which strengthens defensibility under the Fire Safety Order 2005 rather than weakening it.
FAQ 05
Where is our customer data stored?
All customer data, including database, file storage, and AI inference, runs in UK or EU regions only. Nothing leaves the European Economic Area. Full security and data-handling details are on the security page.
FAQ 06
Can a one-person operation use FRA Flow without taking on team-tier pricing?
Yes. The Free tier is forever free with two reports per month. The Solo tier (£79/month, 5 reports/month) is sized for an independent assessor running their own programme. Neither requires a team or a workspace base fee. Full pricing on the pricing page.
Move off the FRA spreadsheet without losing what made it useful.
Book a 30-minute walkthrough. We will show you the workflow on a sample housing assessment.